Oji Group Safety and Health Management Rules
Oji Group Safety and Health Management Structures aim to prevent occupational accidents and
maintain and promote the good health of Group employees, affiliates, and business operators who enter
the Group’s premises on a temporary basis and also clarify responsibilities relating to safety and health
in the Oji Group and stipulate fundamental matters in the Group Safety and Health Management Rules.
- Group’s safety and health promotion plan
- Provision of information and guidance about safety and health operations to Group companies, management of operations, and reporting of occupational injuries that have occurred
- Safety and health management operations of worksite in Japan and overseas
In worksites in Japan and other countries, the head of each worksite with responsibilities and authority serves as the safety and health manager, exercising the overall management of safety and health operations and establishing the safety and health management structure.
In Japan, the heads of mills and other worksites who undertake the overall management of worksites have been appointed as the general safety and health manager regardless of the scale and industry prescribed in the Industrial Safety and Health Act.
Diagram of Oji Group Safety and Health Management Structures
Group’s Safety and Health Promotion Plan
The Oji Group formulates the Group’s safety and health promotion plan every year. Each Group company formulates a safety and health promotion plan and a plan on specific safety and health activities for each company and workplace, based on the Group’s safety and health promotion plan. Based on these plans, each Group company carries out safety and health activities through labor-management cooperation. With these initiatives, we are striving to eliminate occupational accidents, including those involving employees of our affiliates and business operators who enter our premises on a temporary basis, not to mention promoting the prevention of occupational injuries and the creation of a comfortable worksite environment by securing the safety and health of employees working for the Oji Group.
The plan establishes the following basic policies, slogan, and
key measures and expresses the Group’s strong commitment
to achieving zero fatal and serious work-related accidents,
which is a priority target, and preventing the occurrence of
similar accidents that have occurred repeatedly. The entire
Group, including affiliates, is working together towards
achieving these objectives.
The Oji Group will promote activities with the target of zero
work-related accidents across the entire Group with safety as
its absolute top priority.
Always Follow the Rules and Ensure that Others Follow the
Rules to Prevent Fatal and Serious Accidents
Group target: Achieve zero fatal and serious work-related
- Measures for preventing fatal and serious work-related
- Recurrence prevention measures by implementing the risk
assessment for each accident type
- Reform the worksite safety culture
- Prevention measures against the frequent occurrence
of accidents leading to lost work time that happens to
employees of contractor
- Promotion of heatstroke measures
- Management of physical and mental health, and
improvement and maintenance of the worksite environment
Oji Group’s safety and health promotion plan for 2019
The number of occupational injuries with one or more lost work days has not decreased in the overall Group (as of September 30, 2019). We need to step up our safety activities to create a better workplace safety climate.
Serious injuries and deaths, which deprive not only victims but also their families of a peaceful life, must never occur. We strive to eliminate occupational accidents by raising the safety awareness of every single employee.
Provision of Safety and Health Information and Structure for Reporting Occupational Accidents
The Oji Holdings Safety Administration Department provides the Group companies with safety and health information, including the Group’s safety and health promotion plan and notices and guidelines on safety and health.
We have built a structure that ensures that a serious injury, death, or accident reported by news media will be reported to the management immediately after its occurrence and handled appropriately in accordance with the Group Emergency Response Regulations.
In the event of an occupational injury (resulting in one or more lost work days), a Report on Occurrence of an Occupational Injury with Temporary Incapacity for Work (Format 1: Preliminary Report) is submitted to the Safety Administration Department within three days after the occurrence. The department confirms basic information about how and why the accident occurred and how to prevent it, and then provides the information to domestic and overseas Group companies to share the information and issue instructions to prevent similar accidents in the overall Group.
Further, where an accident has occurred at a Group company in Japan, how and why it occurred is studied and analyzed, measures for preventing its recurrence and horizontal deployment are discussed and implemented, and a Report on Occurrence of an Occupational Injury with Temporary Incapacity for Work (Format 2: Detailed Report) is submitted to the Safety Administration Department within a month after the accident occurred. The Safety Administration Department confirms that effective measures are being taken for preventing the recurrence of the accident, and then provides information about the measures to Group companies in Japan and other countries, instructing them to refer to the information for preventing similar accidents at each Group company and worksite.
■Occupational safety and health committees, worksite safety and health meetings, and worksite discussions
The following are stipulated in the Oji Group Occupational Safety and Health Management Rules, under which each Group company takes initiatives.
At each domestic worksite, occupational health and safety committees are established in accordance with legal provisions. Under these committees, safety and health activities are carried out through labor-management cooperation by formulating plans to prevent occupational accidents and health impairment, creating a comfortable working environment, formulating a plan for maintaining and promoting good health, and having discussions to confirm and improve initiatives taken under the plan and other relevant issues. We also create opportunities to receive opinions from many employees, including safety and health meetings and gatherings, which are held at each worksite.
At worksites where the establishment of a safety committee and health committee is not required by law, we also hold a safety and health meeting, a gathering, or a similar event on a monthly basis to receive opinions about safety and health from employees.
At overseas business establishments, we promote safety and health management in accordance with local laws and regulations. In addition, we have introduced a safety meeting, a gathering for talking about safety, or a similar session at each worksite to listen to employees’ opinions about safety and health.
■Central labor-management committee
We hold a central labor-management committee meeting, that is, a meeting of the management including the Group CEO and people from Group companies’ labor unions, twice every year (in the first half and the second half). Information concerning safety is shared at these meetings, including the safety and health activities based on the Group’s safety and health promotion plan as well as how occupational injuries have occurred, initiatives for preventing the recurrence or occurrence of accidents, and other information. Oji Group employees discuss the establishment of worksites where they can work safely and with a sense of security and where their families feel secure under the basic philosophy of “safety as our absolute top priority.”
Occupational Safety and Health Management Systems
In Japan, large Group companies including Oji Paper, Oji Materia, Oji F-Tex, and Oji Nepia and small- and medium-sized Group companies have established and operate labor safety and health management systems in accordance with the Guidelines on Occupational Safety and Health Management System (OSHMS Guidelines) of the Ministry of Health, Labour and Welfare. Other domestic Group companies also carry out safety and health activities based on the occupational safety and health management system, including the announcement of the safety and health policy, the reflection of workers’ opinions, setting and implementing the safety and health policy, safety and health targets, and safety and health plan, as well as daily inspections and improvements.
Overseas Group companies have also built and operate occupational safety and health management systems that are recommended by an organization that oversees occupational safety and health in each country, or engage in similar safety and health activities.
The Oji Group analyzed and categorized the fatal accidents and numerous accidents that occurred in 2017. We set “Recurrence prevention measures by implementing risk assessment for each accident type” as one of the priority measures in the 2018 Oji Group Safety and Health Promotion Plan.
We focused on “Improving Employee Safety Awareness” and “Improving Machinery and Work Safety through Risk Assessment Based on the Principle of Intrinsic Safety.” Specifically, we conducted risk assessments centered on the accident types of becoming caught, falling down, being knocked down, and contact with harmful substances, and then identified and evaluated potential hazards and hazards in the workplace. We also worked to prevent occupational accidents by improving the safety and health of the work environment to eliminate and reduce them.
●Risk assessment FY2018
| Company segment
|Industrial Materials COMPANY
|Household and Consumer Products COMPANY
|Functional Materials COMPANY
|Forest Resources and Environment Marketing Business COMPANY
|Printing and Communications Media COMPANY
|Corporate Management Group
|Shared Service Companies
| Identified methods
|Based on work procedure manual
|Horizontal deployment of accident cases
|Safety patrol rules and audit guidance items
|Near miss, incident, etc.
In 2019, we set the recurrence prevention measures by implementing risk assessments in each accident type as one of the priority measures in the Oji Group’s Safety and Health Promotion Plan. In particular, we have been making efforts to prevent recurrences and similar accidents by implementing risk assessments and taking effective measures to prevent accidents, centered on the types of disasters that have occurred repeatedly since 2018, such as being crushed and becoming caught, falling, and crashes.
Safety Audits and Safety Patrols
■Safety Audits and safety patrols
Every year, the Oji Group conducts a safety audit and safety patrol at each company or worksite (safety system audits at companies that have built and operate occupational safety and health management systems). In addition, the Safety Administration Department of Oji Holdings and the safety department of each COMPANY and Lead Company conduct safety audits and safety patrols of the companies and worksites that they oversee, including overseas companies and workplaces. Through these safety audits and safety patrols, we are striving to improve the level of safety and health management of each Group company and worksite.
■Designated system for special guidance enterprise on safety management
The Oji Holdings Safety Administration Department and the safety departments of each COMPANY and Lead Company established
tDesignated system for special guidance enterprise on safety management. Under this system, companies and worksites at which improvements in safety management are deemed necessary such as those where occupational accidents
resulting in a serious injury or death or resulting in a temporary incapacity for work have occurred repeatedly within a short period
of time are designated as a special guidances enterprise on safety management
. Inspections are conducted and guidance is
provided, not only regarding measures for preventing recurrence but also about safety management systems, improvement plans,
the status of activities, and other matters, to improve the safety management level of and create a better work safety climate at
each designated worksite.
The Oji Holdings Safety Administration Department and the safety departments of each COMPANY and Lead Company share information and work together to prevent occupational accidents.
■On-site accident investigation
The Oji Holdings Safety Administration Department and the safety departments of each COMPANY and Lead Company visit
worksites where accidents occurred to confirm how and why the accident occurred and countermeasures and also conduct
thorough confirmation and hold discussions with worksite executives and worksite managers regarding measures for preventing
the recurrence of accidents and daily safety management activities, thereby providing guidance on improving the safety
management activities of and creating a better work safety climate at the worksite as a whole.