Oji Group Safety and Health Management Rules
We have stipulated the basic matters for clarifying the responsibilities related to safety and health in the Oji Group, as well as preventing occupational injuries and maintaining and promoting the good health of the Group’s employees and those of its affiliates and business operators who enter the Group’s premises on a temporary basis.
- Group’s safety and health promotion plan
- Provision of information and guidance about safety and health operations to Group companies, management of operations, and reporting of occupational injuries that have occurred
- Safety and health management operations of workplaces in Japan and overseas
In workplaces in Japan and other countries, the head of each workplace with responsibilities and authority serves as the safety and health manager, exercising the overall management of safety and health operations and establishing the safety and health management structure.
In Japan, the heads of mills and other workplaces who undertake the overall management of workplaces have been appointed as the general safety and health manager regardless of the scale and industry prescribed in the Industrial Safety and Health Act.
Group’s Safety and Health Promotion Plan
The Oji Group formulates the Group’s safety and health promotion plan every year. Each Group company formulates a safety and health promotion plan and a plan on specific safety and health activities for each company and workplace, based on the Group’s safety and health promotion plan. Based on these plans, each Group company carries out safety and health activities through labor-management cooperation. With these initiatives, we are striving to eliminate occupational accidents, including those involving employees of our affiliates and business operators who enter our premises on a temporary basis, not to mention promoting the prevention of occupational injuries and the creation of a comfortable workplace environment by securing the safety and health of employees working for the Oji Group.
Oji Group’s safety and health promotion plan for 2018
In 2018, we set “Forging ahead with activities aimed at achieving zero accidents in the overall Oji Group under the basic philosophy of safety as our absolute top priority” as the basic policy of the Group’s safety and health promotion plan, and “Ensure that the safety rules are followed to prevent serious injuries and deaths!” as the slogan. Under the plan, we have been carrying out activities aimed at attaining the priority target of achieving zero serious injuries and deaths. In these activities, we have attempted to raise awareness of preventing minor injuries. However, the number of occupational injuries with temporary incapacity for work or more serious ones has not decreased in the overall Group (as of October 31, 2018). We need to step up our safety activities to create a better workplace safety climate.
Serious injuries and deaths, which deprive not only victims but also their families of a peaceful life, must never occur. We strive to eliminate occupational accidents by raising the safety awareness of every single employee.
We have formulated the Group’s safety and health promotion plan for 2019 by setting the same basic policy, slogan, and priority target as the 2018 plan, and we have also set priority measures such as measures for preventing serious injuries and deaths, measures for preventing the recurrence of accidents by conducting risk assessment for each type of accident, reform of the workplace safety climate, promotion of countermeasures against heat stroke, management of physical and mental health, and improvement of the hygienic environment of workplaces. For achieving zero serious injuries and deaths, the overall Oji Group, including its affiliates, will make efforts with strong determination, stopping the occurrence of similar accidents that have occurred repeatedly.
Oji Group’s safety and health promotion plan for 2019
Provision of Safety and Health Information and Structure for Reporting Occupational Accidents
The Safety Administration Department provides the Group companies with safety and health information, including the Group’s safety and health promotion plan and notices and guidelines on safety and health.
We have built a structure that ensures that a serious injury, death, or accident reported by news media will be reported to the management immediately after its occurrence and handled appropriately in accordance with the Group Emergency Response Regulations.
In the event of an occupational injury (resulting in one or more lost work days), a Report on Occurrence of an Occupational Injury with Temporary Incapacity for Work (Format 1: Preliminary Report) is submitted to the Safety Administration Department within three days after the occurrence. The department confirms basic information about how and why the accident occurred and how to prevent it, and then provides the information to domestic and overseas Group companies to share the information and issue instructions to prevent similar accidents in the overall Group.
Further, where an accident has occurred at a Group company in Japan, how and why it occurred is studied and analyzed, measures for preventing its recurrence and horizontal deployment are discussed and implemented, and a Report on Occurrence of an Occupational Injury with Temporary Incapacity for Work (Format 2: Detailed Report) is submitted to the Safety Administration Department within a month after the accident occurred. The Safety Administration Department confirms that effective measures are being taken for preventing the recurrence of the accident, and then provides information about the measures to Group companies in Japan and other countries, instructing them to refer to the information for preventing similar accidents at each Group company and workplace.
■Occupational safety and health committees
The following are stipulated in the Oji Group Occupational Safety and Health Management Rules, under which each Group company takes initiatives.
At each domestic workplace, occupational health and safety committees are established in accordance with legal provisions. Under these committees, safety and health activities are carried out through labor-management cooperation by formulating plans to prevent occupational accidents and health impairment, creating a comfortable working environment, formulating a plan for maintaining and promoting good health, and having discussions to confirm and improve initiatives taken under the plan and other relevant issues. We also create opportunities to receive opinions from many employees, including safety and health meetings and gatherings for talking about safety and health, which are held at each workplace.
At workplaces where the establishment of a safety committee and health committee is not required by law, we also hold a safety and health meeting, a gathering for talking about safety and health, or a similar event on a monthly basis to receive opinions about safety and health from employees.
At overseas business establishments, we promote safety and health management in accordance with local laws and regulations. In addition, we have introduced a safety meeting, a gathering for talking about safety, or a similar session at each workplace to listen to employees’ opinions about safety and health.
■Central labor-management committee
We hold a central labor-management committee meeting, that is, a meeting of the management including the Group CEO and people from Group companies’ labor unions, twice every year (in the first half and the second half). Information concerning safety is shared at these meetings, including the outline of safety and health activities based on the Group’s safety and health promotion plan (basic policy, safety slogan, priority targets, and priority measures) as well as how occupational injuries have occurred, initiatives for preventing the recurrence or occurrence of accidents, and other information. Oji Group employees discuss the establishment of workplaces where they can work safely and with a sense of security and where their families feel secure under the basic philosophy of “safety as our absolute top priority.”
Occupational Safety and Health Management Systems
In Japan, large Group companies including Oji Paper, Oji Materia, Oji F-Tex, and Oji Nepia and small- and medium-sized Group companies have established and operate labor safety and health management systems in accordance with the Guidelines on Occupational Safety and Health Management System (OSHMS Guidelines) of the Ministry of Health, Labour and Welfare. Other domestic Group companies also carry out safety and health activities based on the occupational safety and health management system, including the announcement of the safety and health policy, the reflection of workers’ opinions, setting and implementing the safety and health policy, safety and health targets, and safety and health plan, as well as daily inspections and improvements.
Overseas Group companies have also built and operate occupational safety and health management systems that are recommended by an organization that oversees occupational safety and health in each country, or engage in similar safety and health activities.
Safety Audits and Safety Patrols
Every year, the Oji Group conducts a safety audit and safety patrol at each company or workplace (safety system audits at companies that have built and operate occupational safety and health management systems). In addition, the Safety Administration Department of Oji Holdings and the safety department of each COMPANY and Lead Company conduct safety audits and safety patrols of the companies and workplaces that they oversee, including overseas companies and workplaces. Through these safety audits and safety patrols, we are striving to improve the level of safety and health management of each Group company and workplace.
■System for Designating Workplaces Needing Special Safety Management Guidance
The Oji Group has introduced an internal system called the System for Designating Workplaces Needing Special Safety Management Guidance. Under this system, companies and workplaces (work sites) at which improvements are deemed necessary for safety management, such as those where occupational accidents resulting in a serious injury or death or those resulting in a temporary incapacity for work have occurred continuously within a short period of time, are designated as workplaces needing special safety management guidance. Inspections are undertaken and guidance is given, not only about measures for preventing the recurrence of the accident in question but also about the safety management system, improvement plan, activities, and other matters, to improve the safety management level of each designated workplace.
The System for Designating Workplaces Needing Special Safety Management Guidance has been introduced by the Safety Administration Department, and Group companies have also introduced similar systems. The Safety Administration Department and Group companies share information and work together to prevent occupational accidents.
■On-site accident investigation
In the event of an occupational injury resulting in temporary incapacity for work or a more serious one, the Safety Administration Department visits the workplace where it occurred. The department not only checks how and why the accident occurred and how to prevent it, but also undertakes confirmations and has discussions about measures for preventing the recurrence of the accident and daily safety management activities with executives of the workplace and the manager of the work site where the accident occurred, thereby providing guidance on improving the safety management activities of the overall business.
Safety and Health Training Programs
The Safety Administration Department shows job-class-specific and job-specific safety and health training programs to be implemented by Group companies. Based on these programs, Group companies establish job-class-specific safety and health training programs that are appropriate for the conditions of each. Under the programs, Group companies provide safety and health training (including training provided by external organizations) that is appropriate for each job class and job, not to mention training prescribed in the Occupational Safety and Health Act.
||Heads of business establishments (heads and deputy heads), managers (managers of departments, offices, and sections, as well as newly-appointed managers), supervisors (leaders of specific operations and works, leaders of small groups and teams, and similar leaders, as well as newly appointed ones), general employees (senior employees, mid-career employees, young employees, fresh graduates, other new employees, and dispatched employees)
||Managers and supervisors, persons who handle hazardous materials, safety and health staff, personnel assigned to different jobs, personnel whose work contents have been changed, affiliate companies, and business operators who enter the Group’s premises on a temporary basis
Safety and health training programs of the Oji Group (Japanese only)
The safety of workers depends greatly on the leadership ability of forepersons or similar leaders who directly supervise workers. The Occupational Safety and Health Act (Article 60) stipulates that foreperson training should be provided to forepersons, including newly appointed ones, in specific industries including the manufacturing and construction industries. In addition, concerning the reform of the workplace safety climate, which is a priority measure under the Group’s safety and health promotion plan for 2018, it is stipulated that “newly-appointed managers and supervisors must undergo the training for new safety managers and foreperson training.” Accordingly, foreperson training and supplementary safety training (for employees in the foreperson class) are provided as new initiatives of the Safety Administration Department in 2018.
|Lectures and Q&A session on
forepersons’ roles and responsibilities
|Earnest group discussion